Category: Minutes, Reports, Newsletters, Etc.

Palm Worth, Inc.
Board Meeting
February 25, 2016
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 10:34 a.m.
Board members present:
Juanita Leary President
Vice President Jim Apostolico
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger Director via conference call
Jim Curtis Director
Mary Anne O’Bryan Director

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders

3. PREVIOUS BOARD MEETING MINUTES

Marian Day moved that we waive the reading of the January 20, 2016 minutes and that they be approved. Second by MaryAnne O’Bryan and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES

A. Approval of Previously Approved E-mail Votes
Marian Day moved to approve for the record the following votes done previously through
e-mail: 102 change of title from Robert E and Juanita R. Leary to The Juanita Rose Leary Revocable Living Trust, Gratuitous loan unit 105 and 313, Hot water heater unit 107, A/C replacement unit 306 Second by Jim Apostolico and all in favor.

5. TREASURERS REPORT

Glenn Keller stated nothing to report since the annual meeting

6. OLD BUSINESS

A. Status of Security Cameras- Glenn Keller is looking in to 3 different wireless cameras. He met with the electrician to discuss wiring and need for new weatherproof secure outlet. She will be sending a quote. During that meeting it was discovered that some of the bolts under the cap at the bottom of the light poles are rusting as well as the conduit inside the poles, She will be sending a separate quote.
B. Pool Deck Repair and Painting – The pool company has been monitoring the pool and does not notice any visible signs of leaking. They state that the wind has a lot to do with the evaporation or dropping of the water levels especially in the ponds.
C. Shutter and Door painting – Marcy stated that several shutters are still in need of maintenance and or painting. The Board has approved Marcy to send a letter stating that Kevin will be painting the shutters that need it for $50 per shutter starting March 1 at the shareholders expense. Donna Whitlock gave approval to do whatever work on hers that need to be done.
D. Completion of Paint Project – Juanita and Marcy walked around with Frankie from Munyan to review items still on punchout list. The engineer will do a walk through before final payment is released. During walk through it was observed that there was a lot of sand and salt that accumulates on the walls, windows, rails and walkways. An engineer will be providing a letter stating the necessity of washing down the building 1 time per month.

7. COMMITTEE REPORTS

A. Building Committee – The building committee met and discussed several items.
The list of contacts for the buildings will be posted in the maintenance room.
There was a discussion on the annual window maintenance that Palm Worth is responsible for. The committee is checking in to having an outside company, possibly Dennis Cass, to do the annual maintenance rather than having Kevin do it. Other items discussed were drainage and repaving of the parking lot, aluminum door handles, the walkways, the pool settling, and hurricane shutters.
B. Social Committee -Thank you to Sandy Moran for organizing the Annual Meeting party. It was a test of wits and patience due to weather. Easter, March 27 is next party being chaired by Judy and Gretchen again this year. Susie Apostolico has been working with Brandon’s at Lake Worth Golf Course to again host a year end party in April. Need people to chair/co-chair parties next year. Please contact Stacey. I would like to have a brainstorming meeting to discuss 2017 social season. Please call/email Stacey if interested in helping to discuss ideas.
C. Beautification Committee – The committee is not here to report, they are interviewing another landscape company.

8. New Business

A. Shredder- There will be a shredding truck here on Friday March 4 at 9:00 am to shred all of the office records from the storage unit. Shareholders are welcome to bring their papers for shredding down then.

8. SHAREHOLDER QUESTIONS AND COMMENTS
A few questions were asked and answered.

9. ADJOURNMENT
Motion made by Juanita Leary to adjourn at 11:20 a.m. second Glenn Keller and all in favor

Minutes submitted by:
Marcy Cresswell, LCAM
March 4, 2016

Palm Worth, Inc.
Board Meeting January 20, 2016
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 2:00 p.m. Board members present:

Juanita Leary President
Vice President Jim Apostolico
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger Director arrived at 2:06
Director Art Boyle
Director Len Lilyholm was absent

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders

3. PREVIOUS BOARD MEETING MINUTES

Marian Day moved that we waive the reading of the November 9, 2015 budget meeting minutes and that they be approved. Second by Jim Apostolico and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES

A. Approval of Previously Approved E-mail Votes

Marian Day moved to approve for the record the following votes done previously through e-mail: Rental of unit 108 Mote to Cain, 206 Overhiser to Goss, 209 change of title from James M. Apostolico and Susanne C. Apostolico to James M. Apostolico and Susanne C. Apostolico Living Trust Agreement Dated November 10th, 2015. Gratuitous loan unit 412. Second by Art Boyle and all in favor.

B. Disposal of Old Files/Paperwork

The storage unit was cleaned out over the summer. All of the old paperwork will be shredded.

5. TREASURERS REPORT

Glenn Keller discussed the Financials from the end of November as follows: $79,52 in the Operating account
$232,293 in the 9 specific reserve accounts
$21,473 prepaid assessments
$ 1,713 accounts payable
$56,442 available cash
Net income of $41,345

The following accounts were under budget: Utilities $7060, Building repairs $14,882, Contingency $17,733. This cash will be used to pay for purchase of the washers and dryers, and will help cover the increases in the painting contract.

Marian made a motion to accept the treasurer’s report, Second by Stacey Graiziger and approved by all.

6. OLD BUSINESS

A. Painting and Restoration Contract Status – Juanita reports that the painters are doing final punch list items. She states that we will be using some 2016 building repairs and contingency funds so that there will be no assessment for painting project. Munyan will paint doors for $65 each for those interested. The paperwork is in the office.

B. Security Proposals – Glenn Keller is looking in to the possibility of surveillance cameras. There are currently 3 dummy cameras. Sue Apostolico spoke to a representative from the police department who suggested night vision cameras. The cost of 6-8 wireless cameras with high resolution including DVR is approximately $1,200 – $1,300. Jim Apostolico made a motion to approve up to $1500 for security system, Second by Art Boyle and all in favor.

C. Termite Inspection – Apartment 104 has termites in the kitchen cabinets which are being removed and replaced. The inspection of all apartments for termites is being postpones until summer because it would be impossible to detect with everyone here since they are most likely cleaning any visual evidence.

D. Access 12 Status – No upgrades to the counties amenities will be approved until they satisfy the issue of LaPalmas easement.

E. Kevin’s status – Home Depot is changing some of the schedules and this may affect Kevin’s schedule. We will have a better idea in February whether he will continue to work the same schedule.

7. NEW BUSINESS

A. Proposed PB Underground Utilities & Assessment Method – Jim and Marian went to a

meeting regarding underground wiring. Condominium reps from Sloans Curve South are against and gave the reasons why, mentioning that hurricanes could cause flooding and underground wiring could take 3 or more weeks to get to. The also stated that it would be very costly to fix problems. It is on the ballot, and if passed the payment, which is a tax, method is included. They determine the need by aesthetics, safety and reliability. Residents North of Sloans curve will see much more benefit.

B. Laundry Room Proposed Procedure – Motion made by Stacey Graiziger to approve the following written procedure, second by Jim Apostolico and approved by all.

1. All monies collected from the laundry machines will be credited to a specific reserve account and the revenue will be reported on a separate line item in the income statement. Once the balance in the reserve account equals the replacement cost of new machines, the board can approve the expenditure of the surplus funds for any purpose it deems appropriate.

2. A log book will be kept recording all monies taken from the machines. Monies should be taken out on a regular schedule at least once per month in the presence of two people who should initial the log book and together take the coins to the bank for deposit. *The Board will approve persons authorized to collect and deposit the money. Building manager (Marcy

Cresswell) along with Elaine Bartholomew and four Directors, Juanita, Marian, Jim and Glenn will be authorized to count money. Motion to approve authorized people made by Jim Apostolico, second by Stacey Graiziger and approved by all.

3. The key to the coin collectors on the laundry machines will be kept under lock in the custody of the manager of Palm Worth.

8. SHAREHOLDER QUESTIONS AND COMMENTS

A few questions were asked and answered.

Thank you expressed to the Board, Marcy and Kevin for all the hard work during the painting project.

9. ADJOURNMENT

Motion made by Juanita Leary to adjourn at 11.08 a.m. second Stacey Graiziger and all in favor

Minutes submitted by:
Marcy Cresswell, LCAM February 2, 2016

Board Meeting Minutes 11.9.2015

Palm Worth, Inc.
Board Meeting
October 23, 2015
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 3:02 p.m.

Board members present:
Juanita Leary President
Jim Apostolico Vice President
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger – via conference call
Arthur Boyle Director
Len Lilyholm was absent

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. PREVIOUS BOARD MEETING MINUTES

Marian Day moved that we waive the reading of the April 2, 2015 minutes and that they be approved.  Second by Art Boyle and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES

Marian Day moved to approve for the record the following votes done previously through e-mail:

Sale of unit 109 from Anne Kanaly to Joseph B. Faga

Sale of 509 from Millard Lakes to Robert William Wallis and Karen Beatty Wallis

A/C replacements for units 113 and 405

Rental of units 301 Schrage to Graf

Change in house rules section 7 to include “no Motorcycles

Second by Glenn Keller and all in favor.

5. TREASURERS REPORT

Glenn Keller discussed the Financials as of September 30, 2015 as follows:

$78,764 in the Operating account

$276,867 in the 9 specific reserve accounts

$16,836 prepaid assessments

$ 14,851 accounts payable

$47,081 available cash at the end of September

As of 9/30/2015, Palm Worth shows a YTD profit of $37,595. The following are under budget:

Water and Sewer $6,700, Gas $1,700 and Electricity $1,300

All of our contracts as a group are $900 over budget. In the repairs and maintenance heading tree trimming was over budget by $1,700, building repairs was $15,000 under budget, and contingency was $14,400 under budget. By year end the utilities will probably be close to being on budget as the last 3 months of the year will consume more than the summer months.

We will likely need most, if not all, of the building repairs and contingency budget to pay for the additional change orders on the painting and restoration project.

6. COMMITTEE REPORTS

A. Beautification – Vickie Gerwig stated that Phoenix has been doing a better job trimming. The flowers will be addressed along with the front yard during a meeting with Phoenix next week.

B. Social – Stacey Graiziger gave an update on the calendar for the upcoming season. January 18^th will be the first party. There are a couple of other parties that will need volunteers. Stacey can help coordinate but may not be here to execute. She said that there is discussion as to whether to have the golf tournament or possibly a St Patrick ’s Day party instead.

7. OLD BUSINESS

A. Juanita Leary met with the contractor and the engineer. They discussed the status of the restoration/painting project including the removal of old hurricane shutter fastener and bolts previously left in the walls.

The east stairwell crossover is a major repair. It was last patched in 2006 to repair damage. Jim Apostolico states that at that time the stairwells were being done by a company that that left and a new company completed floors 3-5. No crossovers were done in 2009. Several main columns and side columns were repaired in 2010.

The overhang on the west side was repaired.

The pool deck has a slight separation and was checked by the engineer. He thought it was OK for now but suggested keeping an eye on it. Painting of the pool deck has been postponed.

B. Marian Day and Sue Apostolico investigated 5 different Laundry companies and options for leasing, purchasing and renting as well as use of coins, money and smart cards. They recommend buying machines from Palm Beach Laundry. They also recommend raising the cost to $1.00 per load. Jim Apostolico made a motion to purchase 3 Speed Queen coin operated washers and 3 Speed Queen coin operated dryers from Palm Beach Laundry for $6,307.00. Second by Glenn Keller and all in favor.

C. Art Boyle reports that there have been complaints regarding water intrusion from the porch windows. Three companies were asked to give their opinion as to the problem and all three stated that the caulking was very deteriorated and most likely the cause of the problem.

Two porch windows unit 302 and 111 have been replaced due to cracks. The other issue people are having is with the approved bedroom window. The committee will get catalogues and pricing for different windows so that other options will be available. Unit 109 needs to replace his bedroom window and was investigating Eastern Metal single hung window from Lowes. They also handle PGT windows and say that there is an Ocean upgrade in which all parts are stainless steel or galvanized.  The committee would like to have more than one window to approve.

Jim Apostolico made a motion to approve unit 109 to install Lowes Eastern Metal Single Hung double pane window. Glenn Keller second and all in favor.

D. Juanita has a letter regarding the right of way and it states that access 12 should not have been open to the public. Plans have been submitted to allow this access to go back to private. Jim Brennan and Sam Nemirow have worked very hard with LaPalma on this issue. The judge has ruled that the conditions of access 12 must be met before the county/park can proceed with its plans.

8. NEW BUSINESS

A. Juanita reports that 3 bids were obtained to rewire all of the existing conduit. 2 of the 3 said they were able to pull wire and 1 quote was for exterior conduit.

The Board voted to approve John C. Electric Co.  The electrical permit must be pulled under Munyan as the General Contractor, therefore he will be handling and overseeing the job.

B. Th North elevator hydraulic oil line and the electrical line both had to be replaced due to rust.

C. The old hurricane shutter fasteners that have been left in the building have caused significant damage to the building especially around the window sills. The Board would like to put together specs and an oversight team to ensure proper removal and installation of any future shutters which are the owner’s responsibility. Per the Palm Worth attorney, personal property that causes damage to the common areas is the owners’ responsibility.

D. Stacey Graiziger updated the shareholders on electronic voting and will have more info available at the next Board meeting.

9. UPDATE ON KEVIN

Kevin will be able to return to work on or about the third week of November. He is recovering well and wanted to thank everyone who donated to him.

10. ADJOURNMENT

Motion made by Glenn Keller to adjourn at 4:20 p.m. second Art Boyle and all in favor

Minutes submitted by:

Marcy Cresswell,  LCAM

November 6, 2015

 

To:  All Shareholders

First, let me thank you for the numerous emails sent expressing your appreciation for the many voluntary man hours the Board and specifically Marcy have put in to insure Palm Worth is getting the job specified in the Bid Documents.

This past March Lenny Lilyholm and his committee did a walk around/inspection of the building with the engineer, Jamie Weil.  It was determined at that time that there would be a need for stucco and, in some cases, concrete/rebar repair.  The bid documents were prepared by our engineering firm, Slider, and reviewed by our lawyer, which included under Section C, Stucco-Unit Cost Quantities Estimated, Items 1 & 2, and under Section D, Concrete Repairs Quantities Estimated, Items 1 thru 6.  These costs were a part of the original contract that was awarded to Munyan Painting & Restoration Co., a company highly recommended.   However, upon opening up areas such as the sills and behind hurricane shutters additional chipping/removal was necessary.  The amount of damage to the building caused by the installation of the hurricane shutters and what can be done to prevent this in the future will be on the agenda at the scheduled Oct. 23rd Board meeting.

I am advised that the noisier part of the work will be completed by 1 Nov., if not sooner, and the

finishing of the painting including the walkways will be completed by the end of November.

All the electrical work to install new electrical boxes and conduit should be completed within the week with the inspection and repair of these areas to follow.

At no time has this project lack professional engineering oversight nor lack the daily presence of our Manager, Marcy, who we increased to 5 days a week during contract period.  I am sorry that Kevin was misunderstood concerning who determined the need to open up areas that needed stucco or concrete repair.  The engineer we are paying to supervise our contract is the one who makes that determination.  Marcy has kept me abreast of any and all problems that may have arisen and has supervised the project, coordinated with the contractor on their scheduling of work, and kept shareholders informed of their need for shutter repairs, etc.   She worked with the contractor in ensuring they did cleanup each day and on all Fridays they quit their work early to do a thorough cleaning from top to bottom.

The interior of Palm Worth was last painted in 2005 and not by a professional painting contractor but by the maintenance man at that time, Mark, and his son.  No restoration work was done – only a couple cracks were filled in.  As best as we can determine the interior was not painted professionally with engineering supervision in nearly 20 years.  I believe the condition of the walls along the interior walls verifies the importance of maintaining this 50 plus building located on the ocean on a scheduled maintenance program.  At some point, restoration will and must be done.  The exterior of Palm Worth (facing the park & the hotel) was painted with restoration done where needed in 2009 by Kay Painting & Restoration.

It is the responsibility and right of the Board to ensure the stability and maintenance of Palm Worth.  This Board, as a whole, is dedicated to maintaining and ensuring that Palm Worth is kept in a condition that provides all of us many more years of enjoyment.

I have scheduled a Board Meeting Oct. 23rd at Palm Worth and one of the items on the Agenda will be a further report on the Painting/Restoration Project.

Juanita Leary

President

Palm Worth Board of Directors

Board Meeting Minutes 4.29.2015