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To The Shareholders:

The 2/3rds vote to not have to rebuild the concrete block wall in front of the clubhouse was obtained at the Special Shareholders Meeting held March 23rd, 2015 by a 53 Yes vote.

No immediate plans are being made to remove the deteriorating wall at the present time.  The Committee will continue to monitor the extent of the deterioration of the wall and work with design proposals to obtain cost estimates for the different phases when the wall is removed.

Thank you,

Juanita Leary, Pres.
PW Board of Directors

Palm Worth, Inc.
Annual Meeting of Members
Tuesday, February 17, 2015
Palm Worth Clubhouse
2850 South Ocean Blvd.
Palm Beach, FL 33480

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 7:00 PM.

Other Board members present:

Jim Apostolico             Vice President
Glenn Keller                 Treasurer
Marian Day                  Secretary
Len Lilyholm                Director
Stacey Graiziger          Director
Art Boyle                      Director

2. DETERMINATION OF QUORUM

Marian Day reports that there were 50 Shareholder/proxies therefore a quorum was met.
Building Manager Marcy Cresswell, LCAM was present.

3. PROOF OF NOTICE

Secretary, Marian Day verifies that she has received and verified the proof of notices of the mailings for the annual meeting

4.   READING AND APPROVAL OF MINUTES OF PREVIOUS ANNUAL MEETING

Motion made by Marian Day to waive the reading and approve the February 18, 2014 annual meeting minutes. Second by Jim Apostolico and approved by all

5.    REPORT OF OFFICERS

A. PRESIDENTS REPORT – Juanita Leary presented presidents report which is attached to the  minutes.  Juanita thanked the Board and the committees for everything they do.  Juanita welcomed new owners Sandy and Harry Moran and Elaine Bartholomew.

B. TREASURERS REPORT – given by Glenn Keller is attached.

C. SECRETARY REPORT

The secretary Marian Day makes the following motions:

1.  The Board of Directors of Palm Worth, Inc. be authorized to use Hafer and Company for auditing firm to perform 2015 annual audit and prepare 2015 taxes. Second by Tom Wallis and approved by all

2.  The Board of Directors of Palm Worth, Inc. retains Peter Mollengarden as the corporate attorney until 2016 annual meeting. Second by Stacey Graiziger and approved by all.

3.  The Board of Directors of Palm Worth, Inc. be authorized to cross fund the reserve   accounts to the operating accounts, if necessary during 2015/16 and to borrow operating funds from the reserve funds if necessary. Second by Len Lilyholm and approved by all.

6.     COMMITTEE REPORTS

A. BEAUTIFICATION COMMITTEE – Vicky Gerwig stated that Phoenix is still doing the landscaping and that everything is going well.

B. PAINTING COMMITTEE – Len Lilyholm stated that he had walked the property with a company and had received specs to give out to 3 different contractors so that they are bidding on the same thing. Glenn Keller said that this is not just a simple paint job, there are many areas where paint is bubbling and will need to be removed, primed and painted, as well as metal chutes and extensive caulk work. A letter will be sent notifying shareholders that any hurricane shutters in need of repair, paint, rusty screws, etc are a private shareholder issue and will need to be addressed before or during painting of the building.

C. FRONT WALL COMMITTEE –  Stacey Graiziger reviewed a board with pictures and information regarding the safety and possible removal of the wall. Juanita gave an estimated price to remove the wall as well as some prices for putting the wall back up. She explains that it would be a major expense if it falls and needs to be put back up because it would have to meet hurricane standards/codes. Juanita wanted to clarify that per Palm Worth By-laws  a 2/3 vote is needed to make a material modification and that the Board is discussing sending a letter to vote that should the wall need to be removed that it will not have to be put back up. She also explained that based on a report by Slider Engineering, the wall was not structural and offered no additional protection for the clubhouse.  Additional options are being looked at for the front of the clubhouse after the wall is removed.

D. CITIZEN’S ASSOCIATION REPORT – given by Michael Mellquist

7.    MANAGERS REPORT – Report was given by Marcy Cresswell and is attached to the minutes

8.    OLD BUSINESS – Juanita signed off on payment of the retainage fee for Waterfront and states that they have been very cooperative and finishing up some cosmetic issues.

9.    NEW BUSINESS – Art Boyle has agreed to be chairman for the window committee.

Anyone who is having issues with leaking windows should notify Marcy and Art Boyle. Art has  agreed to work with Bob Krol regarding the approved windows and any issues with it.

10.  SHAREHOLDERS QUESTIONS/COMMENTS

Microphone for meetings, gas grill, washers and dryers, chairs under storage, bikes and view of trash next door are some items that were brought up.

11.  ADJOURNMENT – Motion to adjourn at 8:00 p.m. made by Jim Apostolico, second by Marian Day and approved by all

Minutes submitted by:

Marcy Cresswell, LCAM
Cresmarc Property Mngmt
February  19, 2015

Reports and meeting notes are available below in PDF format. Click on the link to view.

Annual-meeting-minutes-w-reports

Palm Worth, Inc.
Board Meeting
January 14, 2015
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 3:12 p.m.
Board members present:

Juanita Leary President
Jim Apostolico Vice President
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger Director
Arthur Boyle Director
Len Lilyholm Director

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. PREVIOUS BOARD MEETING MINUTES
Marian Day moved that we waive the reading of the October 28, 2014 minutes and that they be approved.  Second by Stacey Graiziger and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES
Marian Day moved to approve for the record the following voted done previously through  e-mail.
Sale of unit 202 from Sue Stinson to Harry and Sandra Moran  titled “Harry E. Moran and Sandra A. Moran, Trustees under the Moran Family Trust dated March 9, 2010”.
A/C replacements for units 407, 114, 507, 505, 411
Rental of units 108 Mote to Cain ,206 Overhiser to Goss and 515 Love to Luana
Gratuitous Loan unit 210 Bohn
Second by Jim Apostolico and all in favor.

5. TREASURERS REPORT
Glenn Keller discussed the Financials from the end of November as follows:
$75,446 in the Operating account
$308,640 in the 9 specific reserve accounts
$21,986 prepaid assessments
$ 9,599 accounts payable
$43,891 available cash
In December a check was written for the railing project for $33,249 plus other project related checks leaving almost zero cash available in the operating account. A check was written in January 2015 from the Reserve account to pay for the additional support columns and floor work in the maintenance room. The $42,000 assessment was necessary to repay the money borrowed from the Reserve account to make this payment.
The income statement for the 11 months ending November 30^th showed a loss of $47,203. If you take out costs associated with the railing project which is showing up in the contingency expense, PW would show a surplus of $1500.
Some line items were over budget and others were under budget, so except for the railing project we were close to on budget for the year.
There is still a balance of $17,000 retainage fee owed that will be paid by the 2015 reserve contribution to railings and concrete.

6. NEW BUSINESS
No new business

7. OLD BUSINESS
Juanita Leary discussed the dunes being roped off and explained the reasons including kite boarders, dune protection, dogs on beach, etc. She also briefly discussed the issues with Phoenix Landscaping and trimming. The gas grill was left on and several shareholders could smell the gas. Due to the seriousness of the situation a notice will be sent out to the Shareholders on how to properly use the BBQ and reminder to turn gas off, clean and put cover back on after using.

A. COMMITTEE REPORTS
1.Stacey Graiziger stated that options and costs for the front wall be distributed at a future  Board Meeting. She also thanked Barbara Koehl and Shirley Mckinney for doing the Christmas party and said that they will not be doing it again next year and asked if anyone interested to let her know. An inventory has been done of all items including tables and chairs, table cloths, napkins, dishes and various other items which should help when planning events.
2. Juanita stated that there will be a painting contract for the summer of 2015 and that Lenny will get quotes from 4 contractors. An engineer to oversee that the correct materials are being used and applied correctly was discussed. Len Lilyholm does not feel it necessary to hire an engineer.
Len Lilyholm is also overseeing the problem some of the shareholders are having with the Board approved window replacements and water penetration and will report back in February.

8. SHAREHOLDERS QUESTIONS AND COMMENTS
Several questions and comments were discussed regarding the roping off of the beach and laundry contract.

9. ADJOURNMENT
Motion made by Glenn Keller to adjourn at 4:20 p.m. second Stacey Graiziger and all in favor.

Minutes submitted by:
Marcy Cresswell,  LCAM
January 21, 2015

Palm Worth, Inc.
Special Assessment Meeting
January 14, 2015
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 3:00 p.m.

Board members present:
Juanita Leary President
Jim Apostolico Vice President
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger Director
Arthur Boyle Director
Len Lilyholm Director

2. ROLL CALL
Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. DISCUSSION AND VOTE ON RESERVE SPECIAL ASSESSMENT
Juanita briefly discussed the additional work necessary in the maintenance room. The special assessment is needed to payback other Reserve accounts for money that was borrowed in January of 2015 in order to make a payment for work done under the building and railing repair contract.  Glenn made a motion to approve the assessment for $42,000 to shareholders in one payment due April 1, 2015. Marian second, all in favor.

4. SHAREHOLDER QUESTIONS AND COMMENTS
A Couple of questions were asked and answered.

5. ADJOURNMENT

Motion made by Marian Day to adjourn at 3:11 p.m. second Jim Apostolico and all in favor.

 

Minutes submitted by:

Marcy Cresswell,  LCAM
January 19, 2015

Palm Worth, Inc.
Budget Meeting
Friday November 7, 2014
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 3:05 p.m.

Board members present:
Juanita Leary President
Vice President Jim Apostolico
Glenn Keller Treasurer
Marian Day Secretary
Director Art Boyle
Len Lilyholm Director and Stacey Graiziger Director were absent

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. TREASURERS REPORT
The latest Treasurers’ report was reviewed at the October 28^th meeting.

4. BUDGET DSICUSSION AND APPROVAL
Glenn Keller went through the budget line items that had been changed and gave an explanation.
There was a brief discussion of the concrete work, beams, columns that have been repaired or replaced and Palm worth should be in good shape for a while.
Shareholders were asked to report any cracks or issues with stucco to a Board member, manager, or maintenance.
Cracks on porches were discussed and determined to be settling cracks.
Glenn Keller moved to approve the budget, second by Art Boyle and all in favor.

5. ADJOURNMENT

Jim Apostolico moved to adjourn at 3:35 p.m., second by Marian Day.

 

Minutes submitted by:
Marcy Cresswell, LCAM
November  18, 2014

Palm Worth, Inc.
Board Meeting
October 28, 2014
Palm Worth Clubhouse

1. CALL TO ORDER
Meeting called to order by Juanita Leary, Board President at 2:02 p.m.

Board members present:
Juanita Leary President
Jim Apostolico Vice President
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger Director
Arthur Boyle Director was present via conference call
Len Lilyholm Director was absent

2. ROLL CALL
Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. PREVIOUS BOARD MEETING MINUTES
Jim Apostolico moved that we waive the reading of the April 9, 2014 minutes and that they be approved.  Second by Glenn Keller and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES

Marian Day reads the following voted on previously through e-mail.
Sale of unit 303 from Aducci to Sue Stinson and change of stock certificate and lease to Mary Susan Stinson, Trustee of the Mary Susan Stinson Revocable Living Trust. Also the renovation of unit 303.
Water heaters for units 206, 507, and 303 (tankless)
A/C replacements for units 402, 403, 206, 406, 312, 313, 210, 310, 508 and 211
Rental of unit 301 to Grafs
Remodel of unit 411
Change of stock certificate and lease for unit 107 from David Alan Hobson to:  David Alan Hobson, as Trustee of the David Hobson revocable trust dated August 21, 2014
Approving Marcy Cresswell contract for 2 years.
Motion made by Stacey Graiziger to accept, second by Juanita and all in favor.

5. TREASURERS REPORT

Glenn Keller discussed the attached report.
Marion Day moved to accept the Treasurers report, second by Stacey Graiziger and approved by all.

Glenn Keller made a motion to transfer interest in reserve account to building/concrete.
Second by Jim Apostolico and all in favor.

6. OLD BUSINESS
A.  Railing Project update

Juanita Leary discussed the contract with Slider engineering was originally for the rail and beam replacement and repairs and that he continues to work with us with regards to the support columns in the maintenance room. The railing and beam work is nearing completion; they are painting the rails now and will be painting the landings and stairs.  There were more rails than originally planned for however there should not need to be any more railing work for 5-10 years.

B. Beach and Dune project report/action

Juanita approved $500 for materials which includes posts, rope and signs, to mark/rope off dune area. Last year money was spent on removal of invasive plants and planting of new plants and they need to be protected. Will discuss private beach area at a later date.

C. Status summer repair/maintenance projects

1. The front sidewalk was replaced.  2. All rusty nails around building were removed and replaced by Waterfront. 3. The leaking sewer pipe in storage room was repaired.  4. Sensor light was put in hallway to storage room. 5. The beach and backyard gates were changed from decorative cast aluminum to picket and will require less maintenance.

7. NEW BUSINESS
A. Maintenance room concrete floor repair, two (2) support column repairs, construction of pool pump platform, etc to prevent overflow onto floor.

There is another support column by Kevins work bench in bad shape along with the floor underneath that will be repaired and the center of the room floor is hollow and needs to be removed and repaired.  Much of the damage in that room is caused by the chlorine in the room. The pump and filter have been lifted and put in a closed container that can be drained outside. Glenn and Juanita have been working closely together on the financial situation and making every effort not to have to assess even as this job continues to grow.

B. Report on mechanical/electrical firm’s (Kamm Engineering) consultation concerning the plumbing stacks, proposed video of stacks – presented by Art Boyle.

Art Boyle wants to use Pipelining Technologies to put a video camera down the stacks and to give a report on the condition of the stacks. He feels that it is an issue that should continue to be discussed. Juanita Leary stated that her main concern at the present moment is the support columns in need of repair and that should this be done in the future she wants an independent company that will not profit from finding a problem. She also stated that about 15 years ago there was a problem with bugs in one of the apartments and video was done and there was a crack found and repaired. Juanita spoke with a plumbing/electrical engineer and her conversation with him is attached. Juanita suggested that Art work together with Bill Bohn who was also interested in this procedure.

C. Committees formed for the following:
Painting/Caulking the building -2015, Len Lillyholm

Solution to the deteriorating concrete block wall at clubhouse – Vickie and Dave Gerwig, Stacey Graiziger

Lenny Lilyholm agreed to chair the painting and caulking which is planned for summer of 2015 and cannot be postponed due to windows leaking and causing further damage.

Stacey and Vicky should have options for the privacy wall in January.

8. SHAREHOLDERS QUESTIONS AND COMMENTS
Several questions and comments were discussed including flowers and new soil, unit 100, video cameras for security. Juanita suggested a committee headed by Glenn Keller who will look into options, park and playground next door, Garbage bins and privacy wall at bank building, spickets and hose to roof for A/C maintenance, A/C’s getting bigger and taking up more space, Marcy will send letter to A/C companies to stay in allotted space, approved windows rusting and bars breaking. Will get committee to work on options.

9. ADJOURNMENT
Motion made by Juanita Leary to adjourn at 3:21 p.m. second Marian Day and all in favor

 

Minutes submitted by:

Marcy Cresswell,  LCAM
November 6, 2014

 

Manager Mid Summer Report

Hi everyone,

I hope everyone is enjoying the summer. It has been very hot and very wet the last few days. Construction has been moving along well.  Kevin has completed all window maintenance. He has also completed the drywall patches in all of the apartments.  The pipe in the storage room was repaired. There were some plants along the North side that were replaced.  The sensor light on the South side of the building near the recycle bins was replaced and another one was added to the entrance to the storage room.  The front yard planting was completed and is growing in nicely. Kevin added some lighting to the palms and the flag.  The bathrooms are getting a touch up. All of the trees have been trimmed. The sidewalk is scheduled to be repaired as soon as the rain stops.

Monthly apartment checks are being done and shareholders are being notified of any issues.

Thanks to the additional maintenance help Kevin is pretty caught up and is now working on the fire hydrant boxes and still has plenty to do.

Apartment 303 (Adducci) sold to Sue Stinson, who is in the process of selling her apartment to a very nice couple.

 

It won’t be long before its time to come back to palm Worth.

Hi everyone,

I hope everyone is enjoying the summer. It has been very hot and very wet the last few days. Construction has been moving along well.  Kevin has completed all window maintenance. He has also completed the drywall patches in all of the apartments.  The pipe in the storage room was repaired. There were some plants along the North side that were replaced.  The sensor light on the South side of the building near the recycle bins was replaced and another one was added to the entrance to the storage room.  The front yard planting was completed and is growing in nicely. Kevin added some lighting to the palms and the flag.  The bathrooms are getting a touch up. All of the trees have been trimmed. The sidewalk is scheduled to be repaired as soon as the rain stops.

Monthly apartment checks are being done and shareholders are being notified of any issues.

Thanks to the additional maintenance help Kevin is pretty caught up and is now working on the fire hydrant boxes and still has plenty to do.

Apartment 303 (Adducci) sold to Sue Stinson, who is in the process of selling her apartment to a very nice couple.

 

It won’t be long before its time to come back to palm Worth.