Board Minutes – 10/23/2015

by admin on October 23, 2015

Palm Worth, Inc.
Board Meeting
October 23, 2015
Palm Worth Clubhouse

1. CALL TO ORDER

Meeting called to order by Juanita Leary, Board President at 3:02 p.m.

Board members present:
Juanita Leary President
Jim Apostolico Vice President
Glenn Keller Treasurer
Marian Day Secretary
Stacey Graiziger – via conference call
Arthur Boyle Director
Len Lilyholm was absent

2. ROLL CALL

Quorum of the Board was present and verified. Building Manager Marcy Cresswell, LCAM was present along with several shareholders.

3. PREVIOUS BOARD MEETING MINUTES

Marian Day moved that we waive the reading of the April 2, 2015 minutes and that they be approved.  Second by Art Boyle and approved by all.

4. SECRETARY’S REPORT – VOTE TO APPROVE PREVIOUS EMAIL VOTES

Marian Day moved to approve for the record the following votes done previously through e-mail:

Sale of unit 109 from Anne Kanaly to Joseph B. Faga

Sale of 509 from Millard Lakes to Robert William Wallis and Karen Beatty Wallis

A/C replacements for units 113 and 405

Rental of units 301 Schrage to Graf

Change in house rules section 7 to include “no Motorcycles

Second by Glenn Keller and all in favor.

5. TREASURERS REPORT

Glenn Keller discussed the Financials as of September 30, 2015 as follows:

$78,764 in the Operating account

$276,867 in the 9 specific reserve accounts

$16,836 prepaid assessments

$ 14,851 accounts payable

$47,081 available cash at the end of September

As of 9/30/2015, Palm Worth shows a YTD profit of $37,595. The following are under budget:

Water and Sewer $6,700, Gas $1,700 and Electricity $1,300

All of our contracts as a group are $900 over budget. In the repairs and maintenance heading tree trimming was over budget by $1,700, building repairs was $15,000 under budget, and contingency was $14,400 under budget. By year end the utilities will probably be close to being on budget as the last 3 months of the year will consume more than the summer months.

We will likely need most, if not all, of the building repairs and contingency budget to pay for the additional change orders on the painting and restoration project.

6. COMMITTEE REPORTS

A. Beautification – Vickie Gerwig stated that Phoenix has been doing a better job trimming. The flowers will be addressed along with the front yard during a meeting with Phoenix next week.

B. Social – Stacey Graiziger gave an update on the calendar for the upcoming season. January 18th will be the first party. There are a couple of other parties that will need volunteers. Stacey can help coordinate but may not be here to execute. She said that there is discussion as to whether to have the golf tournament or possibly a St Patrick ’s Day party instead.

7. OLD BUSINESS

A. Juanita Leary met with the contractor and the engineer. They discussed the status of the restoration/painting project including the removal of old hurricane shutter fastener and bolts previously left in the walls.

The east stairwell crossover is a major repair. It was last patched in 2006 to repair damage. Jim Apostolico states that at that time the stairwells were being done by a company that that left and a new company completed floors 3-5. No crossovers were done in 2009. Several main columns and side columns were repaired in 2010.

The overhang on the west side was repaired.

The pool deck has a slight separation and was checked by the engineer. He thought it was OK for now but suggested keeping an eye on it. Painting of the pool deck has been postponed.

B. Marian Day and Sue Apostolico investigated 5 different Laundry companies and options for leasing, purchasing and renting as well as use of coins, money and smart cards. They recommend buying machines from Palm Beach Laundry. They also recommend raising the cost to $1.00 per load. Jim Apostolico made a motion to purchase 3 Speed Queen coin operated washers and 3 Speed Queen coin operated dryers from Palm Beach Laundry for $6,307.00. Second by Glenn Keller and all in favor.

C. Art Boyle reports that there have been complaints regarding water intrusion from the porch windows. Three companies were asked to give their opinion as to the problem and all three stated that the caulking was very deteriorated and most likely the cause of the problem.

Two porch windows unit 302 and 111 have been replaced due to cracks. The other issue people are having is with the approved bedroom window. The committee will get catalogues and pricing for different windows so that other options will be available. Unit 109 needs to replace his bedroom window and was investigating Eastern Metal single hung window from Lowes. They also handle PGT windows and say that there is an Ocean upgrade in which all parts are stainless steel or galvanized.  The committee would like to have more than one window to approve.

Jim Apostolico made a motion to approve unit 109 to install Lowes Eastern Metal Single Hung double pane window. Glenn Keller second and all in favor.

D. Juanita has a letter regarding the right of way and it states that access 12 should not have been open to the public. Plans have been submitted to allow this access to go back to private. Jim Brennan and Sam Nemirow have worked very hard with LaPalma on this issue. The judge has ruled that the conditions of access 12 must be met before the county/park can proceed with its plans.

8. NEW BUSINESS

A. Juanita reports that 3 bids were obtained to rewire all of the existing conduit. 2 of the 3 said they were able to pull wire and 1 quote was for exterior conduit.

The Board voted to approve John C. Electric Co.  The electrical permit must be pulled under Munyan as the General Contractor, therefore he will be handling and overseeing the job.

B. Th North elevator hydraulic oil line and the electrical line both had to be replaced due to rust.

C. The old hurricane shutter fasteners that have been left in the building have caused significant damage to the building especially around the window sills. The Board would like to put together specs and an oversight team to ensure proper removal and installation of any future shutters which are the owner’s responsibility. Per the Palm Worth attorney, personal property that causes damage to the common areas is the owners’ responsibility.

D. Stacey Graiziger updated the shareholders on electronic voting and will have more info available at the next Board meeting.

9. UPDATE ON KEVIN

Kevin will be able to return to work on or about the third week of November. He is recovering well and wanted to thank everyone who donated to him.

10. ADJOURNMENT

Motion made by Glenn Keller to adjourn at 4:20 p.m. second Art Boyle and all in favor

Minutes submitted by:

Marcy Cresswell,  LCAM

November 6, 2015

 

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